Pre-construction · Vendor Documentation
Vendor documentation, captured before a shovel goes in the ground.
Set the requirement once, per piece of equipment, and every vendor works to the same standard.
Define what you need from a vendor once. The certificates, drawings and data sheets a piece of equipment must arrive with. The documentation requirement then travels with that equipment for the life of the project, and the vendor turnover pack compiles from what has already been captured rather than being assembled from scratch at handover.
Set once, per equipment type
Requirements are defined once, per piece of equipment, rather than negotiated separately on every project. The same standard applies to every vendor supplying that equipment type, from the first submission to the last.
Checked on arrival
Every submission is checked against what was actually required as it arrives, not weeks later when the gaps are harder to fix. Everything tags to the exact system and equipment it belongs to.
Vendors guided through it
Vendors see their own deliverables and are walked through submission. Files drag and drop into the right requirement and progress straight to review. Progress against schedule shows who is falling behind while there is still time to do something about it.
Straight to site
Approved documents can be issued automatically to the trades who need them, so equipment dimensions and connection points are in the right hands without anyone chasing.
After handover, vendor records stay attached to the equipment they describe. Ready for the next service call, not a search through a shared drive.
